Registration Number of Company: 2016 / 155861 / 07

NAME OF COMPANY: BTECH PROCESS (PTY) LIMITED

MANUAL

in terms of

Section 51 of

The Promotion of Access to Information Act

2/2000

(the "ACT")

Table of Contents

1. FORWARD

This manual of the company of Btech Process (Pty) Ltd Registration number 2016/155861/07

Prepared in accordance with Section 51 of the Promotion of Access to Information Act. No. 2 of 2000 (“the Act”).

2. INTRODUCTION

Btech Process is a solutions based process engineering and services company specialising in the design and supply of capital equipment for

liquid solid separation applications. The company operates in the following industries: mining and minerals, chemicals, pulp & paper, sugar, water and wastewater and industrial effluents. Btech Process also offers a broad spectrum of aftermarket support for engineered spare parts, site and commissioning services, specialised screening applications and customised refurbishment options for capital equipment.

3. SCOPE OF THE MANUAL

Nature of the business: The Btech Process team is made up of mechanical-,metallurgical- and design engineers as well as aftermarket specialist. These resources are deployed in the areas of process design, mechanical detailing, procurement and quality control. The nature of the business is to engage with EPC, EPCM and Owner-Operators of process facilities to determine the nature and scope of their liquid solid separation challenges. The ultimate aim for Btech Process is to provide solutions that achieve the maximum level of volume reduction of the product or waste streams by selecting the most appropriate liquid solid separation technology from its portfolio.

The scope of the manual is limited to the records held by Btech Process (Pty) Ltd.

4. AVAILABILITY OF THE MANUAL

A copy of this manual is available to the public for inspection on www.btechprocess.com or on request from the designated contact person

referred to in this manual.

5. COMPANY CONTACT DETAILS

The responsibility for the administration of and compliance with the Act has been delegated to the Information Officer of the company. Requests pursuant to the provisions of the Act should be directed as follows:

Information Officer: William Cross Stevendale

Postal Address: P O Box 3305, Dainfern. 2055

Street Address: 48 Nicholas Crescent, Stratford Gardens, Valley Road

Johannesburg 2052

Email: bill.stevendale@btechprocess.com

6. HRC GUIDE AND THE ACT

The Act grants the requestor access to the records of a private body, if the record is required for the exercise or protection of any rights. If a public body lodges a request, the public body must be acting in the public interest.

 

Requests in terms of the Act shall be made in accordance with the prescribed procedures, at the rates provided. The forms and tariffs are dealt with in paragraphs 6 and 7 of the Act.

 

A guide has been compiled in terms of section 10 of the Act by the Human Rights Commission. It contains information to assist persons wishing to exercise a right, in terms of the Act. The guide available from The South African Human Rights Commission (“SAHRC”), whose contact details are:

Postal Address: Private Bag 2700, Houghton, 2041

Telephone Number: +27 11 877 3600

Fax Number: +27 11 403 0625

Website: www.sahrc.org.za

7. APPLICABLE LEGISLATION

No Ref Act

1 No 71 of 2008 Companies Act

2 No 21 of 1994 Income Tax Act

3 No 55 of 1998 Employment Equity Act

4 No 66 of 1995 Labour Relations Act

5 No 89 of 1991 Value Added Tax Act

6 No 75 of 1997 Basic Conditions of Employment Act

7 No 36 of 2005 Electronic Communications Act

8 No 2 of 2000 Promotion of Access of Information Act

9 No 63 of 2001 Unemployment Insurance Act

10 No 4 of 2002 Unemployment Insurance Contribution Act

11 No 130 of 1993 Compensation for Occupational Injuries and Diseases Act

12 No 97 of 1998 Skills Development Act

13 No 9 of 1999 Skills Development Levies Act

14 No 53 of 2003 Broad Based Black Economic EmpowermentAct

15 No 108 of 1996 Constitution of the Republic of South Africa

16 No 36 of 1994 Public Holidays Act

17 No 34 of 2005 National Credit Act

18 No 102 of 1996 National Small Business Act

19 No 85 of 1993 Occupational Health & Safety Act

20 No 4 of 2000 Promotion of Equality and Prevention ofUnfair Discrimination Act

8. SCHEDULE OF RECORDS

Btech Process will provide automatic disclosure to newsletters, pamphlets, brochures, postures, price lists, reports, marketing materials and promotional materials.

9. ACCESS REQUESTS

ACCESS REQUEST PROCEDURE

It is important to note that the successful completion and submission of an access request form does not automatically allow the requestor access to the requested record. An application to access a record is subject to certain limitations if the requested record falls within a certain category as specified with part 3 and Chapter 4 of the Act.

COMPLETION OF ACCESS REQUEST FORM

In order to facilitate a timely response to a request for access, all requestors should take note of the following when completing the Access Request Form:

  • The Access Request Form must be completed.

  • Proof of Identity is required to authenticate the identity of the requestor.

  • Requestors must supply a copy of their Identity document.

  •  The form must be completed in BLOCK letters.

  • If a question does not apply, state N/A in response to that question.

  • If there is nothing to disclose in reply to a particular question, state “nil” in response to that question.

  • If there is insufficient space on the printed form, additional information may be provided on an attached folio.

  • When the use of an attached folio is required, precede each answer with the applicable title.
     

SUBMISSION OF ACCESS REQUEST FORM

The completed Access Request Form together with a copy of the Identity document must be submitted via post or e-mail and must be addressed to the contact person indicated in 5 above.

An initial request fee of R57.00 (including vat) is payable on submission. This fee is not applicable to requestors seeking access to records that contain their own personal information.

NOTIFICATION

The company will, within 30 days of receipt of the request, decide whether to grant or decline the request and give notice, with reasons, to that effect. The 30-day period within which the company has to decide whether to grant or refuse the request, may be extended for a further period of not more than 30 days, if the request is for a large volume of information and the information cannot be reasonably obtained within the original 30 day period. The company will notify the requestor in writing should such an extension be required.

GROUNDS FOR REFUSAL OF ACCESS TO RECORDS

The main grounds for refusal of a request for information could be, but is not limited to:

  • Mandatory protection of the privacy of a third party who is a natural

person, which would involve the unreasonable disclosure information of

that natural person.

  • Mandatory protection of the commercial information of a third party, if the record contains:

  • Trade secrets of that party.

  • Financial, commercial, scientific, or technical information which disclosure could likely cause harm to the financial or commercial interests of that party.

  •  Information disclosed in confidence by a third party to the company if the disclosure could put that third party at a disadvantage in negotiations or commercial competition.

  • Mandatory protection of confidential information of third parties if it is protected in terms of an agreement.

  • Mandatory protection of the safety of individuals and the protection of property.

  • Mandatory protection of records which could be regarded as privileged in legal proceedings.

  • The Commercial activities of the company which could include trade secrets, financial, commercial, scientific, or technical information, which

       disclosure could likely cause harm to the financial or commercial interest of the company.

10. PRESCRIBED FEES

If the request for access is successful an access fee may be required for the search, reproduction and/or preparation of the record(s) and will be calculated in accordance with the Prescribed Fees:

The Prescribed Fee structure is available on the website of the SAHRC at www.sahrc.org.za

Payment details can be obtained from the contact person as indicated in 5 above and can be made via direct deposit or by postal order. Proof of payment must besupplied.

The access fee must be paid prior to access being